The PrintVis Full User is based on the NAV full user. This user type is intended for anyone who requires complete access to all NAV functionality, creating G/L and Item entries and administering the PrintVis setup. Individuals in your company who will need to create G/L entries and/or Item entries need to be Full Users. Examples include posting item journals, posting purchase order as shipped or invoiced, posting sales invoices, posting inventory costs to G/L, etc.
The full user can access all the licensed areas of the software and all the data in printing orders at the same time. Sales invoicing and purchase invoicing, as well as posting the value of items to the General Ledger are the primary functions exclusive to a Full User. While other colleagues are able to prepare invoices, only the Full User can actually post them.
PrintVis Full User Features
Microsoft Dynamics NAV Features:
Based on the Microsoft Dynamics NAV Limited User, this user type is ideal for those who do not need to administer the PrintVis setup or create G/L entries (e.g. post invoices), but who do require full access to the PrintVis functionality (access to all “Runtime tables”).
Ideal for estimators and salespersons who generate quotes or update customers on the status of their order from the road, this user type can cover the needs of most PrintVis users – and as such offers tremendous functionality at a wonderfully affordable price.
The Technical Stuff
Only the PrintVis setup cannot be modified. As this user type is based on the NAV Limited User, it also has full-read but limited write access, per the NAV Limited User definition. This means the user has full-write access to a maximum of 3 table objects in any range number, with the exceptions of the Limited User table range. The 3 table objects are counted from the moment of login and will be reset when logging off; therefore the 3 table objects do not have to be predefined for the user.
Examples of a typical Front Office User
Estimators and Salespeople who work both inside the company and out on the road, with typical tasks such as:
Production Coordinators can:
Order Planners can:
Receptionist and Personal Assistants can:
Based on the NAV Limited User, this user type covers the typical functionality needed for shop/production floor data collection (machine operators), shipping clerks and warehouse workers. G/L entries are not possible with this user type. The Shop Floor user type has full read access to all table objects. Write access is limited, based on the NAV Limited user definition.
For the PrintVis functionality the limitations are not table based but rather functionality based. The PrintVis Shop Floor User has full write access to a maximum of 3 table objects in any range number, with the exceptions of the Limited User table range. The 3 tables are counted from the moment of the login and will be reset when logging off; therefore the 3 tables do not have to be predefined for the user.
Examples for Typical Shop Floor User
Machine Operators / Production Employee Time Documentation with the Typical Tasks:
Warehouse Workers with the Typical Tasks:
Remote or Light Purchase Agent
Details about the new PrintVis Device User type coming soon!
Your estimator doesn’t need payroll privileges – why pay for that? Your CSRs and sales people do not need to post invoices or do the bookkeeping on your inventory – why pay for those? Such general ledger permissions comprise the major difference in the cost of a “Full User” and a “Limited User” in Microsoft Dynamics NAV. And that cost is significant.
You can arm your sales force, your estimators, your plant managers and others with the full functionality of PrintVis (minus only back-end system access. But that’s ok – you don’t need your sales guy fiddling with your run-time tables) at a fraction of the cost.
This means you can have more of your team actually using the system on a regular basis and still keep within your budget. Before you know it, PrintVis will be working for your company exactly as it’s intended to: As a centralized, intelligent foundation, connecting and unifying every corner of your business.