PrintVis Features

Estimating and Quoting – Fast and Easy

Save Valuable Time

The flexible setup allows for the building of a company-wide system, which makes it very easy for the actual users to estimate jobs, using the various building-blocks, including templates customized to your specific needs. Quote requests that require multiple options are easily made with a few clicks.

Outlook Integration

With Dynamics NAV/Outlook integration, your salespeople can easily build and send quotes without ever leaving their mailbox! Check out this video. 

The Use of Templates

When you quote, you can choose to use a standard template which contains all the necessary price items for an estimation. Using a standard template in your quoting allows you to make estimations very quickly and automatically, and with consistency – and nothing will be forgotten.

Reduce Errors – Save Money

Quoting errors can be detrimental to your company’s bottom line. PrintVis greatly reduces errors by asking all the right questions and leading an estimator through all the relevant factors that go into pricing a job correctly.

Be competitive – Get the orders

PrintVis estimation gives you all the key figures you need – a complete overview of the economic aspects of a job, such as direct cost, total cost, overhead, mark-up and ultimate sales price. This allows you to get creative with the quotes you offer to your customers, in the highly-competitive industry that is printing.

Case Management

Maintain a Comprehensive Overview

The “Case Management” function is designed to be the daily tool of administration – the “home base” – for all employees involved with the orders. It grants a full view of cases with detailed information on deadlines, delivery dates, customer information, job history, etc. With this module you can control and follow the flow of jobs throughout your company, with a full overview of outstanding quotes, confirmed orders and jobs in progress. Think of each case as a job’s briefcase – the repository for all the information on any given order – from the estimate to production notes, profit margins, purchases, reorders – everything in one place.

Keep Track of Your Jobs

PrintVis is built to ensure that every job, at any time, has someone designated as being the “current responsible.” At different stages of a Case it is assigned to different Users on your team – from the Estimator to the Salesperson to the Production Coordinator to the Shop Floor Worker.  By changing the Status Code on the Case, a person (or team) assigns it to the appropriate next department down the workflow. You’ll never lose a job and complete data for every order is at your fingertips.

Planning and Scheduling

Automated or Manual Planning

Time, capacity and use are generated automatically during the estimation when a new order is made. The system makes suggestions for optimal production efficiency – or you can choose to plan everything manually.

Planning According to Your Needs

There are several levels of planning within PrintVis. Your planning can be based on “milestones” (key events in the life of an order, such as customer signoff of a proof) – or it can be planned to the utmost details of dates, times and production speeds. It is entirely up to you!

Graphical Information

The system contains different graphics where you can see open machine capacity, available man-hours and planned production. In the Gantt picture you can move all planned orders – with just a click of your mouse. Or you can follow every single order in your production in a simple line chart.

Shop Floor Management

Get the Latest Information

To distribute all information from your ERP/MIS system to your production team, use the online real-time electronic job ticket in the Shop Floor module. This will ensure that your production team always has the latest production instructions on hand, with all information drawn directly from the database.Every time a crew member “opens” an order and uses some time, the information is registered and saved in the database.

Automated Registration of Material Consumption

The Shop Floor module retrieves data on consumption of goods and time directly from your production, and posts the information to each production order in real-time. This grants you an updated status of every order in your production and your available machine capacity. You can always see how much time you have used, which items are used and what is left in inventory.

Inventory & Purchasing

Reduce Your Stock – Save Money

The ability to accurately forecast inventory needs is of crucial importance in a business, where the tendency rapidly moves towards decreased inventory, fewer stocked items and avoiding cash flow stagnation with unused warehouse items.

Know Your Exact Needs – Use Leftovers and Save Money

PrintVis grants you a full overview of your purchase needs for both goods and services (sub-contracting) – based on individual job planning. This allows you to ensure that your supply chain is actually working ‘Just in Time’. Also, you will be able to select paper based on the optimal size for a run, allowing you to use up smaller quantities remaining in inventory.

Reliable inventory forecasting helps to keep supplies at optimal levels and saves company capital. Additional inventory management features lead to increased efficiency in the usage of paper, help you to reduce scrap, and allow you to make best use of inventory already in stock.

Full Flexibility in Your Supply Chain

PrintVis allows you to use centralized purchasing, individual purchasing per job coordinator, or a combination of the two. PrintVis also grants you full control over which items are to be managed by automated purchase suggestions in the system.

Easily generate purchase orders for print and email with the Purchase Wizard, as well as invoices – as complex and highly detailed as you want, with customizable forms functionality in NAV.

Job Costing

A Complete History for Every Job

PrintVis grants you the full overview and history of each case, comparing the quotation with the actual consumption on the job. Was the quote all right? What was your level of cost? What was the profit contribution? 

Use the System to Your Advantage

You can use the information in the system over and over again – so that each time you can react more efficiently and with deeper knowledge of your costs and other factors that affect your bottom line.

Invoicing

Automated Invoicing

The invoicing of jobs is of course fully integrated into the estimating, the consumption and the job costing. Based on this information you can build the invoice with only one click.

The Details of the Invoices

Invoices can be built straight from the quoted price, the final price for the order, the actual consumption, any billable overtime, additional quantities, etc.

Flexible System Setup

It is even possible to decide different building methods for each product line. This flexibility ensures that the system can meet all demands on invoicing.

Financial Management

Tailor the Software to Your Specific Needs

Add fields, tables, and user-specific menus in a few minutes. Set up business rules – for example, payment terms and discounts for individual customers and vendors. Handle the full range of legal requirements and currency issues inherent in international trade, including euro business.

Do More and Know More

Look further than account balances: drill down to details quickly and easily filter out irrelevant information. Work in a program that’s easy to use because the graphical user interface is intuitive, and simple to remember because it’s consistent. Use general ledger data to help drive your business with a range of pre-defined reports, or your own customized company-specific reports.

See Opportunities You Didn’t Know Existed

Analyze by a variety of criteria, such as profit, cost centers, departments, regions, product lines, or any other reporting unit. Use a range of pre-defined reports or your own customized company-specific reports. Present report results on the Web or distribute by e-mail, so managers and employees, network partners, and investors can stay informed about your company’s activities.

Web2PrintVis

Give Your Customers Access

Increasingly, printers and other graphics businesses are offering their production services on the internet, through open web shops or – for registered customers – in closed portals. While open web shops are accessible to anyone on the internet, only defined users on the system have access via closed portals. Most likely you’ve already had this experience when shopping online – being prompted to create log-in credentials before being allowed to continue.

Web2PrintVis is the tool which manages the connection between this frontend (both open and closed web shops) and PrintVis.

Web2PV can be used for different frontends. All products shown in the frontend can have their own fixed price, be included in a price list or a calculation template in PrintVis. Web2PV allows you to have an individual web application for every customer, designed differently but using the same core.

PrintVis can integrate with popular 3rd-party web-to-print solutions – we currently offer integrations with OnPrintShop and XMPie

To deploy Web2PV, customers will need at minimum Microsoft Dynamics NAV 2013 R2 Windows or Web client. However, the Windows client is specifically required in order to upload pictures and other necessary files. From a web browser, users can then view and modify data from a user-friendly interface, where the starting point is the Role Center.

Learn more about the basics of the growing Web2Print world here.

CRM

Microsoft Dynamics NAV comes with some basic CRM functionality, such as the ability to send notifications after a designated event occurs (such as reminding the salesperson to follow up once a quote is sent). PrintVis also integrates with Microsoft Dynamics CRM, which is now Dynamics 365, for companies who require a very robust CRM application. With an integrated CRM system you can increase sales and repeat business with a direct and focused effort on your customer’s experience.

  • Segment your contacts based on specific criteria
  • Maintain an overview of opportunities in your sales pipeline
  • Personalize your approach toward your customers
  • Target campaigns based on past behavior

Make Every Employee a Customer Expert

Your employees always have access to the latest detailed information for each contact. You can see the history of interactions with each customer, and you can see which accounts need immediate attention and which are in good standing.

JDF Integration

What is JDF?

JDF is an acronym for Job Definition Format, and is an XML-based open standard for the graphic arts industry.

Similar to ISO certification in concept, JDF (Job Description Format) certification offers cross-platform, common integration and process automation, answering the simple question, “What should one common job ticket for the print industry look like?” With JDF, we have a single common language to support the life cycle of a print job in all its stages, from estimation to prepress to production to post-production and everything in between.

JDF information is ideal for communication among the various pieces of equipment in your production facility. But with it you can also communicate with other print houses, vendors and customers.

The goal of JDF is to simplify and standardize the workflow of a print production, while eliminating as much manual work as possible, in order to reduce errors and time-consuming manual processes.

The term JDF is used both to designate the actual standard, and as a description of one of the actual files used in the flow. Sort of like PrintVis being both the name of our company and our print MIS product built on Dynamics NAV (ERP – so many acronyms!)

As the standard file format for the printing industry, JDF simplifies information exchange among various systems and provides detailed information, including design and workflow details, as well as Job Messaging Format (JMF) signaling, so you can track a project from start to finish.

What are some advantages to implementing a JDF Workflow?

Electronic Job Ticket

The job ticket becomes an integrated part of the workflow, and is available multiple places at the same time. Information about any job – and any changes to that information – is immediately available to everyone involved. This saves time, and enables a higher flexibility in adapting to late changes to a job.

Presetting Information

Ink profiles, paper weights and all other technical specifications are automatically transmitted to the presses. This saves time and reduces the risk of errors, because manual setup is largely eliminated.

Job Tracking

Real-time information about a job is available in the MIS system to everyone in the company. This gives a substantially increased visibility into the efficiency and availability of the various production resources.

Job Costing

Job costs, hours, ink usage, paper usage, time and more are automatically recorded and transmitted from the production equipment to the MIS system. This gives a much more detailed and precise post-production calculation, more quickly and reliably than with a manual process.

The JDF (Job Description Format) is an industry standard designed to simplify information exchange between different applications and systems in and around the graphic arts industry. To that end, JDF builds on and extends beyond pre-existing partial solutions, such as CIP3’s Print Production Format (PPF) and Adobe Systems’ Portable Job Ticket Format (PJTF). It also enables the integration of commercial and planning applications into the technical workflow.

JDF joins the growing number of standards based on XML, ensuring maximum possible portability between different platforms and ready interaction with Internet-based systems. More information is available at CIP4.org.

JDF is a comprehensive XML-based file format and proposed industry standard for end-to-end job ticket specifications combined with a message description standard and message interchange protocol. JDF is designed to streamline information exchange between different applications and systems. JDF is intended to enable the entire industry, including media, design, graphic arts, on-demand and e-commerce companies, to implement and work with individual workflow solutions. JDF will allow integration of heterogeneous products from diverse vendors to create seamless workflow solutions.

As a full member of the CIP4 organization, we are strongly committed to the development of a JDF-enabled MIS integration module for our PrintVis system. You can read more about the CIP4 organization here.

The Most Prominent Features of JDF

1. Ability to carry a print job from genesis through completion. This includes a detailed description of the creative, prepress, press, post-press and delivery processes.

2. Ability to bridge the communication gap between production and Management Information Services (MIS). This ability enables instantaneous job and device tracking as well as detailed pre-and post- calculation of jobs in the graphic arts.

3. Ability to bridge the gap between the customer’s view of product and the manufacturing process by defining a process-independent product view as well as a process-dependent production view of a print job.

4. Ability to define and track any user-defined workflow without constraints on the supported workflow models. This includes serial, parallel, overlapping, and iterative processing in arbitrary combinations and over distributed locations.

5. Ability to do so (1, 2, 3, and 4) under nearly any precondition.

The Complete Solution for the Print Industry. Powered by Microsoft Dynamics.

PrintVis is built on and powered by Microsoft Dynamics NAV. Our solution will fulfill the most basic and advanced needs for all tasks and processes in the administration and production of prepress, press and post-press. And PrintVis can be adapted to your specific company needs. In other words, you can handle every stage of your production – from the first quote until the job is printed and delivered to the customer – including invoicing and statistical data.

PrintVis is JDF-Certified and integrates to all JDF-enabled and compatible machines and systems.

PrintVis is marketed, sold and implemented globally by a network of highly skilled partners in Europe, North America, The Middle East, Africa, Asia and Australia.

Click any tab on this page to read an introduction to some of the primary features of the PrintVis solution and how they will improve the way you do business!